Taking control of Zoom

Hosting and Managing Topics

• Set up a basic Zoom meeting
• FREE vs PAID Zoom in terms of hosting
• Sending out INVITES
• Concept of RECURRING meetings
• WAITING ROOM
• RENAMING people
• How to support a guest speaker/presenter
• Using CO-HOSTS to support you
• Keeping an eye on Participants
• MUTE one or all participants
• Helping participants manage:
  • SPEAKER and GALLERY view (whatever device they are using)
  • CHAT
• RECORDING a meeting (and how to manage recording in Breakout Rooms)
• SAVING CHAT
• Zoom MEETING vs WEBINAR

Optional topics if time

• Handling go-rounds, people taking turns to speak
• Getting feedback from participants – verbal and non-verbal, yes/no responses, raised hands
• Hosting and Managing Q&A session

What there won’t be:

• There won’t be time for people to set and host their own meeting. However, we’ll set up those who want to try this after the session

Breakout Room Topics

• You’ll each get a chance to SET UP Breakout Rooms YOURSELF
• How to SWITCH ON Breakout Rooms so you can use them in meetings
• BASICS of Breakout Rooms
  • ASSIGNING people to rooms
  • using the SAME SET of Rooms again
  • creating a NEW SET of Rooms
  • ADD a new Room
  • MOVE someone to a different Room
  • ensuring there’s a FACILITATOR IN EACH ROOM
• Using FACILITATOR and CO-HOSTS
• BROADCAST a message to every Room
• How people can ask the Host for HELP while they are in a Room
• How to TAKE INFORMATION INTO Rooms (agenda, questions, topics, screen share etc.)
• RECORDING Breakout Rooms
• CLOSING DOWN Breakout Rooms

We look at how you can share your screen smoothly, and use it and other programs to encourage participation and involvement from your audience.

Screen Sharing and involving your audience

• You’ll each get a chance to Screen Share YOURSELF
• How to share your screen
• The difference between sharing a ‘screen’ or a ‘window’
• Sharing SLIDESHOWS (PowerPoint) and DOCUMENTS and IMAGES
• Sharing VIDEOS and AUDIO (and how to improve audio quality)
• Using Zoom’s  WHITEBOARD
• Using ANNOTATE (drawing and writing on a screen share) – by the Host and by participants for engagement
• Understanding WHAT PARTICIPANTS SEE when you are screen sharing and helping them to manage what they are seeing

Creating Participation & Interaction in meetings

Getting feedback and ideas, brainstorming, generating questions for Q&As. And helping your audience feel more relaxed and involved.

• How to have participants feel more RELAXED IN MEETINGS
• INVOLVING PARTICIPANTS – using ice-breakers, making people feel welcome, engaged and part of the group
• Getting and managing FEEDBACK from participants – verbal and non-verbal, chat, yes/no responses, raised hands
• Handling GO-ROUNDS/SHARING CIRCLES – people taking turns to speak
• The importance of CO-HOSTS
• Using Zoom Screen Share and Whiteboard
• Using Zoom POLLS
• Using GOOGLE DOCS
• Using third-party programs to manage polls, Q&As, brainstorming etc. (e.g. Slido, Google Slides etc)

Security using Zoom

• What are the RISKS? Getting clear what the risks of using Zoom are.
• Use of PASSWORDS – create your own
• Sending INVITES out – what to include and what not to
• Use of the WAITING ROOM
• LOCKING the meeting
• REMOVING people from a meeting or putting them on Hold
• Control what participants can do
  • Screen share
  • Recording the session
  • etc